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ADENA Hack: How can companies use AREC solutions to improve their meeting rooms?
Professional audiovisual (AV) solutions are essential for modern meeting rooms. When done right, they can make online meetings just as effective as in-person ones. Properly equipped rooms allow users to display every participant, seamlessly switch between different sources and content, record and back up every session, and perform many other tasks, helping to make both in-person and online meetings more effective.
However, many companies struggle to implement or use professional AV solutions effectively. As a result, they either do not have suitable solutions in place or cannot fully benefit from the ones they have.
Companies typically face a variety of challenges when it comes to meeting room AV, so it is important to identify these issues before looking for suitable solutions.
What are the typical challenges encountered in meeting rooms?
Poor participant visibility – some meeting rooms are inadequately equipped, relying on simple webcams to capture multiple speakers or cameras with digital zoom to show participants seated farther away. This can make some participants appear unclear or cause them to disappear from the frame, negatively affecting the meeting experience and creating distractions.
Content sharing issues – it is not always easy to share a presentation or computer screen during a video call, especially when users have to do so quickly during a meeting. These complications can distract participants from the actual subjects being discussed, waste valuable time, and potentially lead to missed opportunities.
Limited personalisation – commonly available tools may offer limited options for applying corporate branding or require additional licences and specialist knowledge to take full advantage of their capabilities. As a result, standardised videoconferencing experiences can be less engaging and create a noticeable difference between online and in-person meetings.
Inadequate recording control – recording in-person meetings can be difficult without professional tools, while typical videoconferencing software may not prioritise recording quality or provide sufficient control over the recording process. Without high-quality and properly managed recordings, meetings can be more difficult to review afterwards, and important information may be lost.
Complex controls – it can be difficult, even for experienced users, to remember and access all the functions of different devices or software during a meeting. Forgetting to start or save a recording, for example, can easily result in costly mistakes.
What should a meeting room AV solution provide?
A well-designed and easy-to-use AV solution in a meeting room allows every participant to use it effectively without extensive training. It ensures that every participant can be clearly heard and seen, with the active speaker automatically displayed in high quality. It is also capable of producing professional-quality recordings that reflect the company’s branding and visual identity as intended.
AREC and RADA products effectively overcome the challenges that companies face with AV in meeting rooms. They can also work together with products from other brands to create comprehensive, easy-to-use and high-quality solutions that meet the needs of users.
Show participants clearly
Our speaker tracking devices can use multiple standard and professional cameras at the same time, ensuring that every meeting participant can be displayed. They automatically control camera movement and zoom levels based on speaker activity and automatically switch between cameras to create a more dynamic and engaging meeting experience.
Our solutions can be easily scaled up or down based on requirements. They include wide-angle cameras to capture every participant, as well as cameras with powerful 30x optical zoom, which allows participants to be captured clearly even at the maximum zoom level.
Share content easily
Our recording and streaming Media Stations can combine a wide range of video sources, such as computers, cameras, and wireless content-sharing tools. These sources can be displayed as soon as they are connected in customisable layouts: picture-in-picture, side-by-side, full screen, or any other way, giving users full control over how their content is presented. This greatly simplifies content sharing, reducing presentation stress and saving valuable meeting time.
The stations can be connected to displays and projectors, videoconferencing solutions, and other devices in different ways, which makes them a great fit regardless of the meeting room setup.
Bring your style
The Media Stations make it simple to apply corporate branding regardless of the conferencing or streaming platform. Logos and background images can be uploaded directly to our devices and combined with video sources to create a complete look. Video transitions and other effects can be applied automatically, making presentations more visually appealing without requiring manual operation.
Record it all
Our solutions support high-quality recording in a variety of resolutions, including Full HD and 4K. Depending on the recording mode, users can create individual recording files for each connected device in addition to the programme output. Our solutions also allow users to control the recording as it happens: change which video sources are displayed and how, control audio, pause, and more. The availability of high-quality and ready-to-use video material makes meeting recordings simpler to review and share afterwards.
Automate the process
Our devices can reduce the pressure on meeting organisers through automation. They can manage the starting and stopping of recording sessions, cloud backup of recordings, and storage space. AREC Media Stations can help ensure that valuable information is saved and transferred automatically, reducing the risk of recordings being forgotten or left without a backup.
Real examples of different companies
Many companies are already using AREC solutions to enhance their meeting rooms, and we have published case studies describing how they use our solutions in detail. Find out more in stories from Nestle in Chile, DVAG in Germany, Hotel Catalonia in Spain, Ajour Systems in Denmark, Sunrise Tech Park in Lithuania, one of the biggest transport partnerships in the United Kingdom, or browse other corporate case studies on our website.
Would you like to know how AREC and RADA devices can be used to improve your meeting room? Request a demonstration through our website or contact info@a-dena.com to arrange a meeting at a time convenient for you.
